Tax document checklist for clients (this season)
Fabren · https://www.fabrenhq.com/guides/client-tax-document-checklist

This is general information, not legal advice. Brand this list, tick what applies, and send it with the organizer. Do not treat it as a substitute for the organizer. Ask clients to upload through the portal. Do not ask them to email attachments that include SSNs.

Cover note you can paste into the portal request
------------------------------------------------
Hi [First name],

Please use this checklist with the organizer we sent, not instead of it. Tick what applies to you this season, upload each file through the portal link, and mark it uploaded. Do not email attachments.

If a form has not arrived yet, tell us who issues it and we will leave that row open. If something on the list does not apply, mark no and move on.

Thank you,
[Your name]
[Firm]


Identity and prior year
- [ ] Social Security number or ITIN for everyone on the return
- [ ] Bank routing and account numbers for direct deposit or payment
- [ ] Last year AGI and exact refund amount if you filed
- [ ] Legal name as on file with SSA (tell us if it changed)
- [ ] Current address (tell us if you moved)
- [ ] Self-select PIN if you e-filed last year
- [ ] IP PIN if the IRS issued one

Income forms
- [ ] Form W-2 from each employer (or a corrected Form W-2)
- [ ] Form W-2G gambling or lottery winnings
- [ ] Form 1099-K payment card and marketplace payments
- [ ] Form 1099-G unemployment or other government payments
- [ ] Form 1099-INT interest
- [ ] Form 1099-DIV dividends and distributions
- [ ] Form 1099-NEC nonemployee compensation
- [ ] Form 1099-R retirement pensions or annuities
- [ ] Form SSA-1099 Social Security benefits
- [ ] Form 1099-MISC other miscellaneous income
- [ ] Form 1095-A Health Insurance Marketplace Statement
- [ ] Digital asset transaction records if no information return arrived
- [ ] Schedule K-1 from a partnership S corporation or estate

Deductions and credits
- [ ] Childcare or dependent care expenses
- [ ] Form 1098 mortgage interest
- [ ] Property tax records (if you itemize)
- [ ] Charitable donations
- [ ] HSA or FSA contributions
- [ ] Healthcare expenses (if you itemize)
- [ ] Retirement contributions
- [ ] Education books tuition and other expenses (if a student or teacher)

Life changes this season
- [ ] Married separated or divorced
- [ ] Dependent added or no longer a dependent
- [ ] Moved or bought or sold a home
- [ ] Started or closed a business
- [ ] Retirement or job change
- [ ] Identity theft or an IRS letter already in hand

Business and rental add on
- [ ] Bank payment app card processor or marketplace statements
- [ ] Checks paid to you
- [ ] Receipts and mileage logs
- [ ] Office expense records
- [ ] Estimated tax payments
- [ ] Other business income and expense records
- [ ] Rental income and expense records

Source: IRS Gather your documents, Publication 17, About Form 1099-NEC, About Form 1098.